“Your computer doesn’t have to be on to send or receive a fax faxes can arrive at 3 A.M. Overall, says Arman, faxing is often simpler, faster, and-those infamous paper jams aside-less prone to technical problems.
Author and publisher Mike Arman puts it bluntly: “If you can dial a phone and press one button, you can send a fax.” That’s a far cry from the more convoluted method of printing, signing, scanning, and then emailing a document to someone as an attachment. In most jurisdictions, mail or personal service is still preferred, with fax (with its convenient time stamp right on the sheet of paper) coming in second. Any deviation from the process could result in a mistrial. Messages from attorneys have to go through clerks, be given to the opposing counsel, and be archived in the official case record. You’ll find precious few municipalities where judges are interested in communicating with lawyers via email, and by and large such communication is strictly disallowed. This lattermost issue is perhaps the most critical. Having to sift through literal reams of paper doesn’t seem to concern most attorneys. Also, some court rules accept fax signatures in lieu of original signatures and have not been updated to include signature copies sent via email.” With fax, I also get confirmation that the letter was sent and received, whereas, with email, the person may choose not to send a read-receipt when they open the message. Directories will generally list phone and fax numbers, but not email addresses. I still use a fax machine because I don’t have everyone’s email address. Paul Genato of Princeton, New Jersey-based Archer and Griener, P.C., puts it this way: “I usually send letters out via regular mail and fax. Leave it to an attorney to offer up numerous justifications for a fax machine. As a result, health care providers across the board need to keep a fax machine installed, if only so they can communicate with an “old-timer” once in a while. A physician a few years from retirement likely has no interest in converting his office to an (expensive) secure messaging system when the (cheap) fax machine works as well as it always has. While some doctors have started to move toward electronic messaging-notably those at Kaiser Permanente, which actively encourages it-many remain stuck in the past. On the other hand, an unencrypted email may be easier to intercept in transit by eavesdropping on the network.” So doctors have stuck with faxing.Īsk your doctor to take this office relic off life support. Nevertheless, says Lee Kim, Director of the Healthcare Information and Management Systems Society, “a document which is being sent via fax is difficult to intercept if sent over an analog telephone line, as this requires special equipment. Email, on the other hand, is password-protected and can be encrypted.
Fax machines are rarely kept in a secure environment, and a printed fax message can be picked up by just about anyone passing by. The reasons for this common perception are unclear.
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